Businesses, at least once in their whole lifespan, might require the services of a shredding company to get rid of important and sensitive documents that might have been with them for decades. Although the decade-old document might not be useful to the companies, forgers could use this info to forge false identities and blackmail people. So, proper shredding of records and documents is important.
Asking Vital Questions before Hiring a Shredding Company
It has been noticed that businesses are afraid to hire a shredding company because the documents contain sensitive info that, if fallen into the wrong hands, can be threatening to the clients. So, the clients should ensure they have selected the right company for shredding services. The following questions will help determine if the appropriate company is hired.
What Kinds of Materials will These Companies Shred?
Business owners should understand that almost all companies providing shredding services in New Jersey will shred every type of paper of different thicknesses and sizes. But they should ask for other materials, including heavy metals, industrial binders, and plastic.
What Services will the Paper Shredding Company Provide?
The shredding companies will commonly provide five services. These include the following;
- On-site shredding is provided at the office location.
- The shredding staff will pick up the documents from the location and take them off-site.
- A one-time purge is offered to clients who have a bulk of the paper and want to dispose of them.
- Regularly scheduled shredding is provided to large businesses that require disposal in a routine.
- A unique service a commercial shredding company provides is converting the data from hard copies to digital files.
How Much Does the Company Charge for Services?
Several factors influence the charges for services. These include the following;
- The type of paper.
- The size to be shredded into.
- The type of shredding services.
- The weight of the paper
- The city the company is situated in.
For Which Industries Do You Provide Shredding Services?
Clients should understand that not all shredding companies provide services to all industries. This is an important question to ask companies like Infosheild Security to determine if they offer services to their business.
Does the Company Follow Federal Privacy Laws?
All shredding companies have to abide by Federal laws for privacy when providing the services. The companies should acquire an AAA certificate to ensure the document disposal process has been done properly.
What is the Difference Between On-Site and Off-Site Shredding?
The main difference the on-site and off-site shredding is the location where the services will be provided. In on-site service, the machinery will be brought to the office location, and the documents will be shredded there. But in off-site services, the staff will take the hard copies of the data to their office and shred everything.
What is the Destination of the Paper After Shredding?
The shredded paper will either be destroyed by burning it or sent to recycling yards to be converted into different things. The second option can be considered the safest because burning paper can harm the environment.
Does the Shredding Company Offer Free Trials?
Not all confidential shredding companies provide a free trial period. The businesses should confirm if the company offers a thirty-day free trial. The benefit of this trial period is that the clients can know the quality of the services and then decide if they want to hire the companies regularly.
Will Your Employees Read the Documents?
Keeping the privacy of the documents should be the foremost concern of shredding businesses. This means that the ordinary staff will not have access to sensitive information. Special employees will only have access to these documents.
Can a Client Watch Documents Be Shredded?
Clients should ask if they can watch or record the shredding process when off-site service is provided. It must be understood that the documents are shredded at the office location in on-site shredding.
Clients should ask these important questions before deciding to hire a shredding company.
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