Desk booking systems can be implemented throughout an organization to provide flexible work spaces and activity-based workspaces, allowing employees to reserve a workspace when they need it in accordance with their work schedules and work-life demands. Booking of Condeco desks can be done in Outlook, via touch screens, on screens, and via the mobile app.
How do I use the Desk Booking system?
The Condeco Desk Booking system provides a number of ways to book a desk space.
The three ways to book a desk at Condeco are as follows.
- To find a workspace on a particular date, you can use the quick desk search. Using location, floor, and date information, you can locate an available workspace. Clicking Book Now will allow you to reserve the desk.
- Find a desk Click on the Find a Desk button to find a desk that is available. Using the options provided, select a location, a floor, and a group. Clicking on Book Now on a desk or viewing the floor plan is all it takes to book a desk.
- From the left-hand menu, click the Booking Grid to book a desk. After you have found an appropriate workspace, select the Location, Group, and Floor you want. Complete the booking form, then click Save & Close.
Software that manages desk bookings has many benefits
Desk booking software is used by many companies, including Procter & Gamble, IBM, and Google, for hot desks and hoteling. Examples are shown below.
1. Reduce the physical footprint of properties
The use of an office desk booking application can simplify keeping track of the capacity of a facility. You will be able to manage your workforce more effectively and eliminate guesswork with such data at your fingertips.
In other words, you do not need to invest more in new offices as your employee count grows. The number of occupants in the office could be limited and employees rotated as needed to maximize its use. As a result, your footprint will be reduced, and you will incur no losses in the process.
Let’s examine HSBC as an example. In recent weeks, the CEO of the financial giant and other senior executives have chosen to work from hot desks in order to save on office space. As a result, they have reduced their footprint by about 40% as a consequence of this practice. In addition to saving money on leasing office spaces thanks to the software, the company will also be able to save money on its desk booking system.
2. Cost reduction
Implementing desk booking software also offers the benefit of managing hybrid workforces. When you track occupancy rates regularly, you can save money on incidental costs, such as stationery and paper for printers. Having fewer employees in the office has also been shown to save a lot of money on utility bills, while at the same time making sure that everybody has access to the same resources.
It is possible to consider EY’s Chicago office as a good example. The office hoteling trend was started almost two decades ago by the Chicago office of EY.
It has been estimated that the company can save up to $47 million a year because it reduced its square footage.
3. Enhances workplace flexibility
A desk booking system will give your employees more flexibility. They can easily book a desk in advance. This software is an effective tool for those who need to work on-site at least a few days before they are due to report. When they arrive at the facility, they will have a clear understanding of where they need to sit so that nothing will surprise them when they arrive.
In addition, they can choose the location and method of working that suits them the best. These factors have the effect of creating an incredibly productive and adaptable workforce. Desk booking software is one of the key components of supporting a flexible workforce. Such a robust system would also contribute to improving the user experience for employees as well as attracting new talent.
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What is your company’s opinion of the advantages of desk booking? It may be a good idea to implement a desk booking software if you believe desk booking offers many advantages. The next step is to implement the solution after selecting a provider. However, this step may not be as straightforward as it seems.